The latest addition to the Mapistry Environmental Compliance Platform is a Compliance Calendar. This feature expands on our already popular Task Management feature used by customers to keep track of environmental permits, regulatory deadlines, and compliance requirements. The Compliance Calendar takes the Task Management feature from a to-do list to a traditional calendar, allowing greater visibility into past and future events.
At Mapistry, we understand that missing critical deadlines and requirements is not an option and can lead to costly penalties or fines. A compliance calendar is essential for environmental teams to manage multiple and complex permit requirements. It provides a comprehensive view of all compliance requirements, including deadlines, responsibilities, and required actions. This tool helps Environmental Managers streamline their compliance activities, reduce the risk of non-compliance, and save time.
What is a compliance calendar?
A compliance calendar is a tool that helps environmental leaders and teams manage their compliance obligations (e.g., air permit renewals, stormwater reporting deadlines, Hazardous Waste Biennial report submittal). The Calendar provides a centralized and comprehensive view of all the compliance requirements, including deadlines, responsibilities, and required actions. It enables users to plan their compliance activities in advance, allocate resources more efficiently, and avoid last-minute scrambles to meet deadlines.
Essential features to look for in a Compliance Calendar
✅ Assign Tasks: Environmental Managers need to be able to assign tasks related to compliance activities to team members, allowing them to stay on top of their responsibilities and ensure that tasks are completed on time. Task assignment improves accountability and reduces the risk of compliance-related incidents or violations.
✅ Schedule Recurring Tasks: Many compliance requirements have recurring deadlines, such as annual reports or inspections. Environmental Managers need to be able to set up these tasks once and then have them automatically added to the calendar for each occurrence. Scheduling recurring deadlines can save time and reduce the risk of missing critical deadlines.
✅ Manage Projects: Complex compliance requirements often involve multiple steps. It is important to have a tool that lets you break down tasks into smaller subtasks, to ensure that all necessary actions are taken, and nothing is overlooked.
✅ Send Automatic Reminders: Automatic reminders to team members about upcoming deadlines and tasks helps ensure that team members are aware of their responsibilities and can complete tasks on time.
✅ Attach Documents: By attaching a document to an event, users can easily access the relevant information without having to search through their files or email inbox. This can save time and improve productivity.
A Compliance Calendar is an indispensable tool for a proactive Environmental Program.
By establishing and centralized Compliance Calendar, Environmental, you'll have
Better Oversight: A compliance calendar should provide a comprehensive view of compliance obligations, including deadlines, requirements, and responsibilities, enabling managers to oversee compliance activities better, identify potential risks, and take corrective actions as needed.
Improved Planning: With a compliance calendar, Environmental Managers can plan compliance activities, allocate resources more efficiently, and avoid last-minute scrambles to meet deadlines, helping managers save time and reduce stress.
Enhanced Accountability: Ensure all compliance obligations are met on time and to the required standard. Team members are automatically reminded about upcoming events and see completion indicators on their calendars.
Better Communication: A compliance calendar can help Environmental Managers communicate with stakeholders about their compliance activities, including regulators, employees, and community members.
Reduced Costs: By managing compliance activities more efficiently and avoiding penalties for non-compliance, Environmental Managers can reduce the costs associated with environmental and safety incidents, legal fees, and reputational damages.
The Compliance Calendar now available on the Mapistry platform is an intuitive tool that helps streamline compliance activities, reduce the risk of non-compliance, and save time.